When dealing with sensitive information, it is essential to share your documents in a safe way. In the beginning, ensure that you only share with people the data they require access to. This will lessen the risk that a substantial amount of your data falls into the incorrect hands in the case of a breach. Additionally, use devices that block unauthorised editing of files. There are programs that can secure files when you and someone else are working on an Excel spreadsheet, for example, which protects against malicious or accidental modifications and ensures that numbers remain precise.
It’s also a good idea to watermark your files, which provides an virtual deal room for growing your business additional layer of protection and helps you monitor who’s using your files. You can also add a date of expiration to download links and then deactivate access after a specified period. This will stop hackers and employees who are not authorized from keeping personal information longer than they are permitted to do by the company’s policies. If you no longer need the file, write an instruction manual that teaches your staff on how to rewrite it multiple times (like shredding the file digitally and degaussing) so that it’s not likely to be resurrected in the future.
It doesn’t matter if it’s research data, student information, or your carefully-crafted spreadsheets and documents, the private information stored on your devices can be extremely valuable. If you make an error, your private information could be made available to the public, causing financial loss or tarnishing your image.
Comments are closed